Work at EPIC-India

EPIC-India’s staff and researchers are passionate about driving change in India. Currently, we are hiring for several positions with varied expertise. Be part of our team! You can also send your resume to contactepicindia@uchicagotrust.org if you want to be part of the talent pool.

Request for Proposal – Strategic and Policy Support (Ward Environment Plan Implementation Consultant)

The Strategic and Policy Support Unit (SPSU) led by EPIC India at UCT, which the consultant will work as a part of, would aid in designing and implementing evidence-based policies with a focus on:  

  1. Ward Environment Action Plan (WEP) specifically targeting solid waste management and air pollution, developing and executing strategies to address these environmental issues within the selected ward. 
  1. Engage the community and support local governance structures to foster collaboration and participation, creating a replicable model that can be adopted by other wards across Delhi, ensuring sustainable environmental practices. 
Location: New Delhi, India Start Date: As soon as contract is signed

EPIC India at the Trust 

 The University of Chicago Trust (UCT) was established in 2008 as a charitable trust in India. In 2014, the Trust helped establish the Energy Policy Institute at the University of Chicago Trust (EPIC-India) to confront the global energy challenge: the need to provide society with affordable, reliable energy needed for growth while at the same time mitigating emissions causing pollution, to tackle climate change and improve health and economic well-being. EPIC-India at UCT through close association with government and industry partners has since worked on developing and testing ideas that could address India’s most pressing energy and environmental challenges. 

Strategic and Policy Support Unit (SPSU) for GNCTD 

The Energy Policy Institute at the University of Chicago (EPIC-India at the Trust) through a Strategic and Policy Support Unit works with the Environment Department of the Government of National Capital Territory of Delhi (GNCTD) to improve air quality solutions significantly and sustainably for clean air in Delhi. To deliver the necessary strategic, policy and implementation support, UCT, for EPIC India, is inviting bids to engage a consultant with strong and relevant experience in implementing large-scale programmes for government departments. The selected consultant will assist EPIC India at UCT and the Environment Department of GNCTD in driving desired program outcomes by implementing multiple projects as part of an overall Strategic and Policy Support Unit (SPSU).   

Programme Objectives 

 The SPSU led by EPIC India at UCT, which the consultant will work as a part of, would aid in designing and implementing evidence-based policies with a focus on:  

  1. Ward Environment Action Plan (WEP) specifically targeting solid waste management and air pollution, developing and executing strategies to address these environmental issues within the selected ward. 
  2. Engage the community and support local governance structures to foster collaboration and participation, creating a replicable model that can be adopted by other wards across Delhi, ensuring sustainable environmental practices.

Project Scope 

Working within the Strategic and Policy Support Unit (SPSU), the consultant will lead the implementation of the Ward Environment Plan which is a key component of a larger program to improve air quality in Delhi.  

Upon selection, the specified activities will have to be performed by the consultant/firm under a comprehensive service agreement with UCT delineating the scope of work, delivery milestones, fee, payment and other relevant terms.   

Activity 1: Implementation of Ward Environment Plan-Related Strategies 

  • Prepare Localized Action Plans for Solid Waste Management (SWM): Develop a localised action plan to address solid waste management issues in the chosen ward, utilizing the IIC’s Ward Environment Action Plan and a compendium of recommendations.  
  • Prepare Localized Action Plans for Air Pollution: Develop a localized action plan to address air pollution issues in the chosen ward, based on the WEAP framework prepared as part of this project and recommendations from EPIC India and other leading publications on hyperlocal sources of air pollution. 
  • Conduct Consultations: Organize consultations with Resident Welfare Associations (RWAs), the Municipal Corporation of Delhi (MCD), and other key stakeholders to discuss the local action plans and identify priority actions for implementation. 
  • Implement Priority Actions: Execute the identified priority actions within the first six months. 

 Activity 2: Community Outreach 

  • Develop Communication Material for Community Outreach: Create communication material for community outreach strategy using posters, pamphlets, videos, and other materials to raise awareness of the Ward Environment Action Plan.  
  • Conduct at least 2 workshops (1 for solid waste management and 1 for local air pollution abatement) for RWA members, community workers, officials/workers from MCD to encourage action among key stakeholders 

 The activities are expected to be implemented for 8 months after the first month of onboarding. Also, RFP is not to be construed as a proposed donation/grant by UCT to any organization/entity. 

Expected Deliverables 

Implementation of Ward Environment Plan 

  • Develop comprehensive localised action plans for managing solid waste and air pollution 
  • Prepare a detailed report on the implementation of the Ward Environment Action Plan and the progress of the Zero Waste Ward Initiative. 

 Community Outreach 

  • Compile a comprehensive report detailing the implemented outreach activities across various channels, including the outreach schedule, content used, and target audience. The final report should also include a thorough assessment of the impact of different digital engagement initiatives on the uptake of the Green Delhi App, with data on outreach numbers and anecdotes. 
  • Organise 2 workshops with relevant stakeholders in collaboration with EPIC India to enhance stakeholder and community outreach efforts. 

All strategies concerning each of the above activities will need written approval from the EPIC India program team before implementation.  

 Proposal Guidelines 

This Request for Proposal represents the requirements for a competitive process. Each bidder must submit 1 copy of their proposal (in PDF and Word formats) to aratan@uchicagotrust.org by 6PM IST, 5 July 2024. Proposals should be limited to 3 pages (front and back), not including a cover page/letter and attachments. Proposals should be organized accordingly: 

  1. Organizational Expertise: Details of the organization. Please highlight the relevant experience of the organization in supporting government departments on citizen engagement. This should include at least three examples and supporting documentation of similar programs completed. At least one year of experience working on air pollution and climate initiatives is preferred.
  2. Proposed Team: The proposal should include the size, designations, and reporting lines of the proposed project team – please include the relevant experience and expertise of each team member. Please note that the bidder will engage members who have equivalent or more years of experience than submitted in the proposal.
  3. Management Plan, Methodology, and Timeliness: Explanation of how the bidder proposes to work with EPIC India and GNCTD – key roles and responsibilities, reporting, change requests, escalation of issues, sign-off of work stages and acceptance criteria. This should also include a description of any risks and assumptions with appropriate management and mitigation strategies.
  4. Financial Proposal and Documentation: An itemized breakdown of costs in INR for each project task, with proposed timelines for a quarterly milestone-based payment structure. This should be inclusive of the taxes. Additionally, submission of a copy of the Business Registration Certificate and the latest Audited Financial Statements for 3 years is also required.

Contract terms and conditions will be negotiated upon the selection of the winning bidder for this RfP. All contractual terms and conditions will be subject to review by the University of Chicago Trust and will include scope, budget, schedule, and other necessary items about the project.  

 UCT reserves the right to accept or reject any Proposal, to render any or all the Proposals as non-responsive, and to reject all Proposals at any time before the award of the contract, without incurring any liability, or obligation to inform the affected Bidder(s) of the grounds for UCT’s action.  UCT shall not be obliged to award the Contract to the lowest-priced offer.  

Proposal Evaluation Criteria 

All proposals will be evaluated by a selection panel comprising staff from GNCTD, University of Chicago Trust and EPIC India at the Trust based on the following criteria: 

Criteria 

Weighting 

Organizational Expertise  

25% 

Qualification and experience of Proposed Team 

20% 

Management Plan, Methodology, and Timelines  

25% 

Financial Proposal and Documentation 

30% 

The interested parties should submit their expression of interest along with the technical proposal for the evaluation.

 

Pre-proposal Webinar 

EPIC-India at the Trust will host a pre-proposal webinar from 11 am – 12 pm IST on 28 June 2024 for all interested bidders, to gain a better understanding of the work and clarify doubts. To register and confirm attendance for the webinar, please submit the following information in writing to aratan@uchicagotrust.org by 5 pm IST, 27 June 2024: 

  • Questions regarding the Request for Proposals 
  • Full name and email address of attending individual(s) from your organization  

 Review Timeline 

The RFP process would follow the below timelines.  

Activity 

Date 

Request for Proposals sent out 

21 June 2024 

Pre-proposal Webinar  

28 June 2024 

Written responses submitted to EPIC India  

5 July 2024 

Evaluation of proposals 

9 July 2024 

All bidders notified of outcome 

11 July 2024 

Project start 

As soon as contract is signed